Technology Budget Calculator
Plan and track your technology expenses including devices, software, services, and maintenance costs.
devices
Hardware and equipment costs
software
Software licenses and applications
services
Subscription and utility services
maintenance
Support, insurance, and maintenance
Cost-Saving Strategies
- • Buy devices during back-to-school sales
- • Use student discounts when available
- • Consider open-source software alternatives
- • Share family plans for services
- • Negotiate with service providers annually
- • Buy extended warranties selectively
Technology Lifecycle Planning
- • Laptops: 4-5 years typical lifespan
- • Smartphones: 3-4 years before upgrade
- • Tablets: 4-6 years with good care
- • Software: Update annually or as needed
- • Plan replacements before failures
- • Budget 10-15% annually for upgrades
Emergency Tech Fund
- • Set aside 20% of annual tech budget
- • Cover unexpected repairs and replacements
- • Include data recovery services
- • Plan for security breach response
- • Consider temporary equipment rentals
- • Keep emergency contact list updated