Digital Organization Checklist

File Organization

Create consistent folder structure across all devicesUse descriptive file naming conventionsOrganize files by category (Work, Personal, Finance, etc.)Delete duplicate files and outdated documentsArchive old files to external storageSet up automatic file backup systemOrganize desktop and downloads folderCreate shortcuts for frequently used folders

Photo & Media Organization

Sort photos by date and eventDelete blurry, duplicate, or unwanted photosCreate albums for special events and tripsBack up photos to cloud storageOrganize videos and audio filesTag photos with keywords for easy searchingPrint important photos for physical backupShare family photos with relatives

Email Management

Unsubscribe from unwanted mailing listsCreate email folders for organizationSet up email filters and rulesArchive old emails (keep last 2 years active)Delete spam and promotional emailsOrganize contacts and remove duplicatesSet up email backup or exportCreate professional email signature

Password & Security

Use password manager for all accountsUpdate weak or duplicate passwordsEnable two-factor authentication where possibleReview and close unused online accountsUpdate security questions and recovery infoCheck for data breaches on your accountsSecure Wi-Fi networks with strong passwordsReview app permissions on devices

Cloud Storage Organization

Organize cloud storage foldersRemove duplicate files from cloudSet up automatic sync for important foldersReview and manage storage space usageShare appropriate folders with family/colleaguesSet up version control for important documentsCreate backup of cloud storage to local drive

Social Media & Online Presence

Review privacy settings on all platformsClean up old posts and photosUpdate profile information and photosRemove or untag unflattering photosReview friend/follower listsOrganize saved posts and bookmarksBack up important social media contentSet up professional profiles (LinkedIn, etc.)

Device Organization

Organize apps into folders on phone/tabletDelete unused apps and gamesClear cache and temporary filesUpdate all software and appsOrganize bookmarks in web browsersClean up computer desktopOrganize music and podcast librariesSet up device backup schedules

Digital Subscriptions & Services

Review all digital subscriptionsCancel unused streaming servicesOrganize subscription renewal datesReview cloud storage plansAudit software licenses and renewalsCheck for duplicate servicesSet up payment method updatesCreate subscription tracking spreadsheet

Maintenance Schedule

Weekly: Clean up downloads and desktopMonthly: Review and organize new filesQuarterly: Update passwords and security settingsAnnually: Full backup and archive old filesAs needed: Update contact information and profiles